Tuesday, February 21st, 2023 - deadline to confirm your T4s for submission for Knit to file on your organization’s behalf
You may still use Knit to generate T4s after this date, but you are responsible for filling them electronically to the CRA. For instructions on how to file your T4s electronically, click here.
Tuesday, February 28th, 2023 - deadline to file T4s with the CRA
Failure to submit T4s by the CRA deadline will result in fines ranging from $100 - $7,500.
Preparing to file
Make sure to complete the following steps
- Double-check your CRA Payroll/Business Number.
Open Company --> Payroll Details, confirm that the CRA Payroll number is the same as the one on your PD7A.
- Confirm that your company name matches the business name registered with the CRA. If you have a different name, please email firstname.lastname@example.org and ask a team member for assistance.
- Double-check that employee information is complete and accurate.
Using the Mass Changes tool (found under People --> Employees), ensure the following fields are correct:
- First Name
- Last Name
- Date of Birth
- Social Insurance Number (SIN)
- Postal Code
Accessing your T4 Package
Navigate to Reports --> Year-End and select 2022
Verify Income Types
On the Verify Income Types page, you will verify that all income types are mapped to the correct T4 box. The chart will indicate if Knit will include the income type in the employees' T4 box 14 total and if it is included in another T4 box or linked to a 3rd party payee.
To change the income types mapped T4 boxes, select the 3 action dots and click Edit. The Edit Income Type window will open. Select the T4 box number from the Tax Box Allocation drop-down menu. Select Save to input the changes.
Once you have reviewed the income types T4 mapping settings, select the orange Confirm Income Types button in the bottom right corner of the page.
Verify Deduction Types
On the Verify Deduction Types page, you will verify that all deduction types are mapped to the correct T4 box or not mapped to any T4 box.
To change the deduction type's mapped T4 boxes, select the 3 action dots and click Edit. The Edit Deduction Type window will open. Select the T4 box number from the Tax Box Allocation drop-down menu. Select Save to input the changes.
Once you have reviewed the deduction types T4 mapping settings, select the orange Confirm Deduction Types button in the bottom right corner of the page.
Select year-end employee T4s
This page will list the current and former employees who received payments during the payroll years. Check the boxes beside the employees you would like to include in the T4 filing. If you would like to include all employees in the list, select the check box to the left of the Employee heading. Select Generate T4s to proceed to the next page.
Review Modify T4 drafts
On this page, you can review a preview of the employees' 2022 T4s. At this stage, the T4s are not valid. Edits to individual T4s must be made at this step. If you need to modify the T4s, select the pencil icon to the left of the navigation arrows.
Once you have finished editing the T4s, select the orange Confirm T4s button in the bottom right corner of the page. Please note that you can still review the T4s & T4 summary on the next page before you officially submit the T4s.
T4 Summary of Remuneration Paid
Knit will generate the T4 summary. Please review these amounts, specifically the amounts of Box 82 for “Total Remitted.” You may find the value for this amount in your My CRA business account. Note: the CRA audits remittance deficiencies using the amounts in their system; inaccuracies in your T4 summary for Box 82 will not alone trigger a PIER.
If you need to edit an employee's T4, you can return to the previous page by selecting the Undo confirmation icon at the top of the page to the left of the printer icon.
Confirm the T4 package by clicking Confirm at the bottom of the T4 summary.
Once the T4 Package is confirmed, you will not be able to make any future edits. The T4s will be available to employees as soon as the administrator confirms the T4s.
Choosing how to file
When you confirm the T4s, you have two options for filling your company's T4's:
- Myself - Download the XML file and submit your T4s with the CRA yourself. The last day to file with the CRA is Tuesday, February 28th, 2023
- Knit - Let us help you check T4 fillings off your to-do list. The last day this option will be available is Tuesday, February 21st, 2023
Once confirmed, you can print the official T4s by selecting the printer icon at the top right corner of the page.
Distributing T4s to Employees
If you have successfully confirmed your T4s using the process outlined above, T4s will be available to your employees as soon as the T4s are confirmed. Employees may find their T4s in Knit under My Profile --> Documents --> Year End Documents. Here, they will find T4s for the current year and previous years that their T4s have been filed with Knit.