Approving Payrolls

Knit simplifies the process of approving payroll. When a payroll is created, Knit automatically sends email notifications to all designated approvers, regardless of the number required. Once the necessary approvals are received, the payroll is processed. The creator of the payroll can not approve the payroll they've ran and does not count towards part of the required qurom.

For more information on managing approval requirements, please see our guide on Managing Payroll Approvals.

Approving Payroll

When an administrator runs a payroll that requires approvals, an email notification is sent to the relevant approvers. To approve a payroll, follow these steps:

1. Option 1: Click the Banner (Recommended)
   • Click on the banner at the top of the page displaying "Pending payroll available for approval." This action will take you directly to the "Recent Payroll" tab.
     
     
2.  Option 2: Navigating Manually
   • Go to "Run Payroll".
   • Select the "Recent Payroll" tab.
     
     
3. In the "Payroll Drafts" section, identify the payroll with the status "awaiting approval".
   
   
4. On the right-hand side, locate the "Action" column and click the three orange dots icon.
   
   
5. Choose "Review Summary".
   
   
6. Review the payroll details or download the payroll register.
   
   
7. If necessary, you can provide feedback by selecting "Proposed Changes". This action will send an email notification with your feedback to the person who initiated the payroll. Once feedback is sent, the payroll draft's status will change to "Feedback Sent".
   
   
   
   
8. If everything is accurate, proceed to click "Approve Payroll".

Important Note: The "Cancel Approval" option is exclusively available to the individual who initiated the payroll. Cancelling approval will prevent the payroll from processing.